Privacy Policy
Privacy Policy - Pitlochry, Redefined.
Effective 30th April 2026
TL;DR (Too long; Didn't Read)
Below is an easy-to-read version of our Privacy Policy.
Please read further down if you require the full detailed privacy policy.
We collect information across Roblox, Discord, and Google Services to manage the community, including:
Identity: Roblox and Discord IDs, usernames, and your age.
Roleplay Info: Character name, age, DOB, group rank, and department (e.g., Police, Fire, Council).
Activity: Time spent in sessions and participation logs.
Gameplay: In-game settings and saved outfits stored via Roblox DataStore.
How we use and your data:
Purpose: Data is used to track engagement, manage roles, and maintain moderation/safety.
Storage: We use Roblox DataStore for gameplay and Google Sheets/Forms for internal databases and applications.
No Sales: We do not sell your data.
Who can access your data, and how long we keep it for:
Access: Only authorised staff (Moderators, Game Owners, and Leadership) can view your data on a need-to-know basis.
Retention: Data is kept while you are active. If you leave, it is typically deleted after 6 months of inactivity or immediately upon request.
If you live in the UK, you have the right to access, correct, or delete your data:
Restriction: You can request that we limit how data is used, but this may prevent you from participating if the data is required for core community functions.
Requests: You can contact us at [email protected] for any data requests.
What our community is intended for, and our rule on data collected from those who are under the age of 13:
Our community is intended for users aged 15 and over. However, in compliance with Roblox�s content maturity and publication standards, access to Pitlochry, Redefined is currently restricted to users aged 16 and over.
We will delete any data from anyone under 13 if discovered.
Updates to this policy and your continued participation:
Significant changes are announced in the Public Onboarding Discord server. Continued participation after updates counts as acceptance of the new policy.
This TL;DR is a simplification, please refer to the complete policy below for detailed information.
1. Overview
Pitlochry, Redefined (�we�, �our�, �us�) is a Roblox-based roleplay community supported by Discord servers and external tools. This Privacy Policy explains what data we collect, how we use it, and your rights.
By participating in our community, you agree to this policy.
2. Platforms We Use
We operate across the following services:
Discord - For communication and community servers
Roblox - For gameplay and data storage via DataStore
Google Sheets - Internal database and moderation logs
Google Forms - Applications and feedback
Our Discord servers include:
Public Onboarding server
Operations server
SEPA server
Perth & Kinross Council server
Scottish Fire & Rescue Service server
Scottish Ambulance Service server
Police Scotland Perth and Kinross server
3. Data We Collect
Identification Data
Roblox User ID
Roblox Username
Roblox Age Group
Discord User ID
Discord Username
Your Age
Used to identify users within our systems.
Roleplay Data
Group Rank
Character Name
Character Date of Birth
Character Age
Character Organisation
Character Job/Rank
Character Drivers Licence Validity
Used to manage your roleplay position and permissions.
Activity Data
Session participation (e.g. time spent in roleplay sessions)
Used to:
Track engagement
Log hours for moderation and staff roles
Improve the experience
Gameplay Data (Roblox DataStore)
Preferred settings
Saved outfits
4. How We Store Data
We store data using:
Roblox DataStore (for in-game data)
Google Sheets (for logs, moderation, role tracking, and roleplay data)
Google Forms (for applications and feedback)
We take reasonable steps to limit access and protect stored information.
5. How Long We Keep Data
Data is kept while you are a member of Pitlochry, Redefined.
If you leave:
Your data may be deleted upon request immediately
If no request is made, data is typically removed after 6 months of inactivity
6. Who Can Access Your Data
Access is restricted to authorised individuals only, including:
Senior members of emergency services divisions
Local authority leadership (e.g. council roles)
Moderators
Game owners
Access is granted strictly on a need-to-know basis, for example:
Session hosts logging activity
Leadership managing roles or progression
7. How We Use Your Data
We use your data to:
Operate and manage the roleplay community
Assign and manage roles/jobs
Track participation and activity
Support moderation and community safety
We do not sell your data.
8. Your Rights (UK GDPR)
If you are in the UK, you have the right to:
Access � request a copy of your data
Rectification � request corrections to your data
Erasure � request deletion of your data
Restriction � you can request that we limit how your data is used
In some cases, restricting processing may prevent us from continuing to provide access to the roleplay community, as certain data is required for core functionality (such as role assignment and activity tracking).
Where this applies, you may be removed from active participation while the restriction is in place. Your data will not be deleted unless you also request erasure.
9. Requesting Data or Deletion
You can request access, updates, or deletion of your data by contacting:
Email: [email protected]
We aim to respond within a reasonable timeframe.
10. Children�s Data
Our community is intended for users aged 15 and over. However, in compliance with Roblox�s content maturity and publication standards, access to Pitlochry, Redefined is currently restricted to users aged 16 and over.
If we become aware that data has been collected from a user under 13, we will take steps to delete it promptly.
If you believe this has occurred, please contact us.
11. Changes to This Policy
We may update this Privacy Policy at any time.
Changes and updates will be communicated in the announcements channel within the "Pitlochry, Redefined. Public Onboarding" Discord server, and as a notification when you visit this website.
Continued participation in the community after any changes are made constitutes acceptance of the updated policy.
The latest version of this policy will always be available on this website page (www.pitlochryredefined.co.uk/privacy).
12. Contact
For any privacy-related questions or requests:
Email: [email protected]